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Your first project

Once you’ve created your account, you go straight into Aquilla: there’s no setup wizard to get through first. From there you create a project of your own, or join one a teammate invited you to.

Create or join

Section titled “Create or join”
  • Create a new project if you’re starting fresh: you’ll pick a name and the source and target languages (see below).
  • Join an existing project if a teammate sent you an invite link. Opening the link signs you in (or registers you) and drops you straight into the project with the role they granted. See Inviting people.

Creating a new project

Section titled “Creating a new project”

Choose New project and the Create new project dialog asks for:

  • Create in: the organization the project belongs to, and optionally Teams to give it to,
  • a Project name,
  • a Source language (what you’re translating from),
  • Language lanes: the first is the project’s primary target (what you’re translating into), with what it delivers beside it. Add language lane adds another target, each one its own language lane; you can also add more later, see Creating a project, and
  • optionally, Advanced: project shape: including linking to a shared source project.

Choose Create project to finish. Import from LangQuest at the top of the dialog instead follows a LangQuest language, so its recordings come in and stay up to date.

The Create new project dialog with Import from LangQuest at the top, then Create in set to Aquilla Docs Studio, a Teams picker, Project name, Source language, a Language lanes row with a language field and Text beside it, an Add language lane button, a collapsed Advanced: project shape section, and a Create project button
Name the project, pick its source and first language lane, and choose Create project.

When you’re done, the project appears on your organization’s Projects page with its translated, validated, and audio progress and a last-updated date (see Project health for how progress is judged).

For the full set of options, see Creating a project.

Section titled “Joining via an invite link”

If someone shares an Aquilla invite link with you:

  1. Click the link.
  2. Sign in, or register if you don’t have an account yet.
  3. You’re added to the project automatically, with the role baked into the link (viewer, reviewer, contributor, and so on).

Finishing setup

Section titled “Finishing setup”

Once you have a project open, a Project setup checklist (you can reopen it any time from the Setup button in the sidebar) walks you through a few quick steps so imports, AI suggestions, voice, and your team are ready before you start:

  1. Import files: bring in your source text first; everything else works on specific files.
  2. Set translation instructions: a short system prompt that shapes the copilot’s tone and style for everyone on the project.
  3. Invite collaborators: share a link so translators and reviewers can join.
  4. Configure voice & transcription: pick a text-to-speech engine and you’re set for listening and transcribing. Pasting an API key confirms it saved (or flags it if it doesn’t look right) instead of saving silently, and a downloading voice model shows real progress (for example “50% · 70 MB / 140 MB”). Don’t need voice or transcription yet? We don’t use voice or transcription — skip this is right there, and it’s reversible: Set up anyway brings the step back later.
  5. Set project standards: style guides and translation standards the AI will follow. This row is a link: Open standards takes you to where you set them.
  6. Import terminology: existing term lists (CSV, TBX, LIFT) to keep terminology consistent. Open terminology takes you to the terminology page.
The Project setup drawer with four counted steps (Import files, Set translation instructions, Invite collaborators, and Configure voice & transcription), a progress bar reading 2 of 4 complete, two more rows below them (Set project standards with an Open standards button, and Import terminology with an Open terminology button), and a Skip for now button at the bottom
The Project setup checklist. Skip for now is always available: nothing here is required.

The checklist shows how many steps you’ve completed and never pressures you to finish: skip anything that doesn’t apply yet.

What’s next

Section titled “What’s next”

With a project open, get oriented with A tour of the workspace.